At Crimson Crab we are absolutely committed to protecting and respecting privacy.
Keeping information about you secure is of utmost importance to us. We will ensure that all personal information supplied is held securely and in line with the guidance provided on the Information Commissioner’s website. We take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
How we use your information
This privacy notice tells you what to expect when Crimson Crab collects personal information. It applies to information we collect about:
- visitors to our website
- people who use our services
- people who we communicate with by email
- people dissatisfied with services received from Reputation Advocates
Visitors to our website
When someone visits our website we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting our websites. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
People who use our services
Crimson Crab offers various services to businesses. We have to hold the details of the people who have requested a service in order to provide it. However, we only use these details to provide the service the person has requested and for other closely related purposes. In line with HMRC requirements we retain this information for six years and then securely dispose of it.
Where enquiries are submitted to us we will only use the information supplied to us to deal with the enquiry and any subsequent issues and to check on the level of service we provide.
To provide some of our services we may use carefully selected partners. In these instances we may share some personal data solely for the purpose of providing the service and for no other reason at all. Where we do share personal details we have written data processing agreements in place.
We use MailChimp to deliver our monthly Crab Insight on all things reputational to people on our VIP list. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve Crab Insight.
Individuals are only added to our VIP list if they sign up through our website or opting in on a Crimson Crab document. We always obtain specific verbal consent in other situations. When people subscribe to our VIP mailing list, they can cancel their subscription at any time and are given an easy way of doing this.
Please see details about MailChimp below.
F2 Business Huddle
We use MailChimp to administer our monthly F2 Business Huddle meetings. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve the communication about the Business Huddles.
Individuals are only added to our list if they sign up through our website or they opt-in on our booking form or they specifically ask us to add them to the list. We always obtain specific verbal consent in other situations. When people subscribe to our F2 Business Huddle mailing list, they can cancel their subscription at any time and are given an easy way of doing this.
Please see details about MailChimp below.
We also use a booking form on our website to facilitate bookings and notifications of non-attendance.
Automated Emails on Compliance Matters
We use MailChimp to send emails giving compliance hints, tips and guidance. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve the communications.
Individuals are only added to our list if they sign up through our website. When people subscribe to our hints, tips and guidance mailing list, they can cancel their subscription at any time and are given an easy way of doing this.
Please see details about MailChimp below.
However, you need to be aware that the provider is based in the United States a country outside the EU.
MailChimps servers are located in the United States, so your information may be transferred to, stored or processed in the United States.
MailChimp take many steps to protect privacy and has certified its compliance with the EU-US Privacy Shield Framework.
Individuals are only given access to the portal if they request it through our website or they specifically ask us to add them to it. The login procedure for the portal provides privacy information.
People who we communicate with by email
We process and retain the personal data contained in emails to respond appropriately to the subject matter. Please be aware that any emails we send or receive may not be protected in transit.
We keep contact details of our suppliers and records of diligence checks for our legitimate business interests.
People who are dissatisfied with the level of service provided by a Reputation Advocate
If we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved.
We will only use the personal information we collect to process the complaint and to check on the level of service we provide.
We need to disclose the complainant’s identity to the Reputation Advocate that the issue is about. If a complainant doesn’t want information identifying them to be disclosed, we will respect that. However, it may not be possible to handle a complaint on an anonymous basis.
We will keep personal information contained in complaint files for two years from closure. It will be retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle.
You have the right to request:
- information about how your personal data is processed;
- a copy of that personal data;
- that anything inaccurate in your personal data is corrected immediately
You can also:
- raise an objection about how your personal data is processed
- request that your personal data is erased if there is no longer a justification for it
- ask that the processing of your personal data is restricted in certain circumstances
If you have any of these requests, please get in contact using the contact details below.
You can read more about these rights here – https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/
We have set out to demonstrate how we address your rights in this privacy notice.
Complaints or queries
Crimson Crab strives to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. If you think that our collection or use of information is unfair, misleading or inappropriate please bring it to our attention. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of Crimson Crab’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
You may report any concerns regarding the way in which we have handled your personal data to the Information Commissioner on 0303 123 1113 or by using this link https://www.ico.org.uk/concerns.
Access to personal information
If you would like to know what information we hold about you please make a ‘subject access request’ using the contact details below. If we do hold information about you we will:
- tell you why we are holding it;
- give you a description of it;
- tell you who it could be disclosed to;
- explain how long we will store it (or the criteria used to decide this);
- where it was not collected directly from you, we will give you any available information as to its source; and
- let you have a copy of the information in an intelligible form.
You also have a right to obtain a copy of your personal data for reuse and we will supply this in a CSV file if you ask us to.
If we do hold information about you, please notify us if any of it has changed or is incorrect, we will be happy to update this for you.
In certain circumstances you have a right to the erasure of your personal data or to restrict processing. If you want to exercise this right please contact us using the details below.
To make a request to Crimson Crab for any personal information we may hold about you please get in touch using the details provided below.
We will ask for proof of identity before providing you with any information requested and reserve the right to refuse to provide information if identity is not established.
Disclosure of personal information
Other than as described in this notice we will only disclose personal information with consent or where we are required to do so by law.
Changes to this privacy notice
It is an infringement of copyright to make:
- any use of this Privacy Notice without the inclusion of this paragraph; or
- any use of this document by any organisation except with the written permission of Crimson Crab Ltd; or
- any adaptation without the written permission of Crimson Crab Ltd; or
- any copy by a third party.
How to contact us
If you want to request information about our privacy procedures please get in touch or email email@example.com or write to:Mrs Wendy Briggs, Managing Director Crimson Crab Ltd The Lodge, 24 Selsmore Avenue Hayling Island, Hampshire PO11 9PB