The Data Protection Act defines the word “data” and is clear that information that held on computer, or intended to be held on computer, is data. Therefore information recorded on paper is also data if it is intended to be put on computer.
It also covers accessible records (relevant filing systems) which means non-automated records that are structured in a way which allows ready access to information about individuals.
As a broad rule, the Information Commissioner’s Office consider that a relevant filing system exists where records relating to individuals (such as personnel records) are held in a sufficiently systematic, structured way as to allow ready access to specific information about those individuals.
If you have concerns about compliance with the Data Protection Act our Data Protection MOT may be just for you. Read more…